Internal Properties are custom fields that help your team track information about Spaces internally.
They can be shown as columns in the Space List, used in filters and saved views, and — for select fields — used to group Spaces in Kanban View.
Depending on what you want to track, Internal Properties can be set up as:
Type | Best for | Example |
Single-select | Statuses, phases, or stages | Onboarding phase → Implementation |
Number / text | Revenue, priority, or other internal values | Revenue → 25,000 |
Date | Deadlines, target dates, or manual end dates | Target date → 30 June |
Typical examples are:
Internal Property | What it helps track |
Status | Current state of a Space |
Onboarding phase | Where a customer is in the onboarding process |
Revenue | Commercial value or priority |
Target date | Planned go-live date, deadline, or manual end date |
Priority | Which Spaces need attention first |
Internal Properties are mainly used for internal workflows and reporting. They are not shown to visitors by default. However, they can be used as placeholders in supported content areas. If you add an Internal Property to visible content, visitors with access to that content can see the resolved value.
Use Space Properties instead when you want to personalize Space content, create dynamic links, or control customer-specific content automation.
For a full comparison, see the overview article on Properties in Valuecase.
How Internal Properties work
An Internal Property is created once and can then be used across your Spaces.
Depending on the property type, it can be used to:
show information as a column in the Space List
edit values directly from the Space List
filter Spaces and create saved views
group Spaces in Kanban View
set default values for new Spaces
For example, you could create an Onboarding phase property with the values Not started, Kickoff, Implementation, and Live. Your team can then show this property in the Space List, filter by phase, or use it as the grouping field in Kanban View.
Create an Internal Property
You need Admin permissions to create or manage Internal Properties.
To create an Internal Property:
Go to Dashboard > Space Properties
Click + Add Property and select Internal Property
Enter a Display Name
Choose the property type and, if required, add options
Optionally set a default value
Save the property
The Display Name is the label shown in Valuecase when the property is used in the Space List, filters, Kanban View, or placeholders.
Default values
Internal Properties can have default values. When a default value is set:
new Spaces automatically receive the default value
existing Spaces without a value remain unchanged
existing Spaces with a value are not overwritten
changing the default only affects new Spaces created afterwards
Default values are useful for process fields such as status or phase. For example, you can set the default onboarding phase to Not started.
Use Internal Properties in the Space List
Internal Properties can be shown as columns in the Space List.
This lets your team view and update important information without opening each Space.
Typical examples:
update the onboarding phase directly from the list
add or adjust a target date
filter for Spaces with a specific status
You can show, hide, and reorder Internal Property columns in the Space List view settings. More details in this article.
Use Internal Properties in Kanban View
Single-select Internal Properties can be used to group Spaces in Kanban View.
Each option becomes one Kanban column. For example, an Onboarding phase property with the options Kickoff, Implementation, and Live creates one column for each phase.
You'll find more details on the Kanban view in this article.
What’s next?
To learn more, continue with:
Properties in Valuecase — for an overview of Space Properties and Internal Properties
Space Properties — for personalization, placeholders, dynamic links, and content automation
Space List: Kanban View — for managing Spaces visually by status, phase, or other internal workflows